Handling an estate? You’ll want multiple copies of the Grant of Probate to keep things moving smoothly. Most executors find that having three to six sealed copies on hand helps them work more efficiently with banks, investment providers, and other institutions. Why? Because many won’t even talk to you without seeing a sealed copy of the Grant.
The good news? Getting extra copies is straightforward—and there are multiple ways to do it.
What is a grant of probate?
Think of it as your official permission slip. A Grant of Probate is a legal document proving you have the authority to manage someone’s estate after they’ve passed away. You’ll use it to access accounts, sell property, and distribute assets.
Most financial institutions require a sealed copy before releasing funds—especially for accounts holding more than £5,000. Every organisation sets its own limit, but a sealed copy is often the key that unlocks the process.
If there’s no will, the process changes slightly. You’ll apply for letters of administration, which serve a similar function.
How many copies of a grant of probate are required?
There’s no fixed number, but here’s a smart starting point:
Have at least 3–4 sealed copies ready, and possibly up to 6 if the estate is more complex or involves multiple institutions.
Having more than one lets you send copies to banks and solicitors simultaneously—no waiting, no bottlenecks. Always keep one for your records.
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How do you get copies of a grant of probate?
You can order additional copies when you first apply or at any time after the grant is issued.
1. Order by Post
Need sealed copies—especially for use overseas? Then ordering by post might be best.
Here’s what you’ll do:
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Fill out form PA1S
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Include the name, address, and date of death of the deceased
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Send it to the address on the form
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It takes about 4 weeks for copies to arrive.
Pro Tip: Set up a standing search if the Grant hasn’t been issued yet. This ensures a copy is automatically sent to you once it’s ready. Standing searches last for 6 months and can be renewed.
2. Order Online
If you don’t need sealed or certified copies—say, for genealogy research or personal records—then ordering online is quicker and easier.
Just:
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Visit the online probate search page
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Enter the deceased’s surname and year of death
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Select the correct record from the results
You’ll be able to download a digital copy immediately.
3. Order In Person
In a hurry? You can visit your nearest District Probate Registry to order sealed copies in person—perfect if time is of the essence.
While postal or online orders may take up to four weeks, in-person requests are typically processed in around 10 days.
Be sure to:
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Call ahead
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Confirm their requirements
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Bring valid ID and supporting documents
Need Probate Support?
Ordering copies is simple. Navigating probate? Not always. If you’re unsure about next steps, our expert wills & probate team is here to help.
Call 01244 506 444
Email info@fjsolicitors.co.uk
Book a FREE consultation today—because peace of mind is just one conversation away.
